Beating Overwhelm with Hire, Outsource, Delegate!


Are you overwhelmed and tired?

You don’t have to do it all yourself. In fact, the most successful business people are the ones who realize their boundaries and get other people to do the less lucrative work for them. They’re not wrung out. They’re still A-ok at the end of the day, ready for any spontaneous tasks that only they can do!

Watch this old Eric Brenn video below.

If it made you breathless, no wonder. It makes me wince, anticipating one of the bowls to fall off. And yet many business owners spin plates and bowls on sticks and don’t realize it. Success is addicting. It’s not surprising to keep wanting to replicate that success with each client. So we take on more and more and stretch ourselves too thin.

It’s nice at first. We feel superhuman. We have a full appointment book. But then, the more dishes we spin, the more overwhelmed we become, and eventually we drop and break things. Like missed client appointments, unattended tasks, unkept promises.

Here are 5 practical tips to prevent this:

  1. Stop thinking “Not yet” and start thinking “Now.” You may think you don’t have the time and money yet to expand, but missing a client because you’re spinning so many plates already or losing a client because the client is unhappy from your lack of proper focus will cost you more in the long run. And your name and reputation will suffer too, preventing you from getting more clients.
  2. Create systems for doing things – Stop reinventing the wheel. if you keep doing similar things, systematize the steps with a flowchart, a timetable, a marketing system, and so on. The simpler the system, the better it will be at keeping things easy.
  3. Hire employees –  Yes, this will eat up time for training and money for salaries, but you take your time and money back because you’re free to focus on valuable tasks. Be sure to create a financial model to ensure hiring employees makes financial sense. Start small with one employee working part-time and then expand.
  4. Outsource non-core tasks to professionals – yes you can theoretically build your own website, write all your own marketing materials, do your own bookkeeping and all of that. But it’s faster, cheaper and better to get professionals to do that. With a site like Upwork, you can find vetted professionals to do some of the work for you.  See what I said in #3. Don’t get burned out by the daily routine activities of entrepreneurship.
  5. Automate – there are plenty of apps that can save you time and the small charge is a great investment. Consider Calendly for scheduling your appointments, Wrike for online project management, GoogleDocs  or Dropbox for documentation sharing, Hootsuite for social media management and so on.

Ask yourself: What is your most valuable activity? What is the one thing only YOU can do? Do more of it. Focus on it. Delegate the rest.

That’s what it takes to be a business owner. What is your business’s core service? Do that. Your data spreadsheets, your social media, your analytics, your inventory, your customer service, your bookkeeping, your calendar, your email correspondence, etc., ad nauseam–these are important, too, but they are unnecessary for you to spin all by yourself.

Unless you’re Eric Brenn, don’t try it. Save your time and attention for what matters most. Take the other bowls down from their wobbling sticks and delegate.

Getting Your Words Perfect – BizChizuk Song

For business owners these days marketing = content. Words are a big thing for you. Copy-writing for your website, talk for your workshops,  ideas for your blog, small talk at networking, convincing arguments for your clients, negotiating. That’s a lot of talking! And sometime we feel intimidated. We don’t know the right words to say or are afraid ofContinue Reading

Thank You Hashem – BizChizuk Song

We start off each day with Mode Ani, how much do we really think about thanking God for all the amazing things we have in our life. Our families Our talents Our physical possessions Our friends Our faith Our clients Our drive to bring good things into the world This gorgeous song is a reminderContinue Reading

Count Your Blessings – BizChizuk Song

The passing of Reb Dovid Winiartz last week came as a shock as it did to so many people who knew him. Over the past year, I had a couple of business-related conversations with him, but walked away with a distinct feeling of having had spoken to someone special. Then i came across him onContinue Reading

Developing a New Product: Jump in or Perfect Some More?

Today I met a young developer, who is developing a new online product. He told me he’ll skip the trial version  and will offer the perfect program from the start. Sigh! Many small business owners waste a lot of time obsessing about developing their new products  to “perfection” before actually selling them when they could be already making money.  In thisContinue Reading

Hashem has given you a mission- BizChizuk Song

Hashem has given you a mission- BizChizuk Song

Hashem in His infinite kindness has given each one of us so much knowledge, skill and ability with which to serve Him by serving His children. The more we concentrate on serving Him through our business and work, the less we get stuck in the rut of our ego and fears. He has faith in our ability toContinue Reading

Event planning business in Israel with Adena Mark – Spotlight on Biz

Event planning business in Israel with Adena Mark – Spotlight on Biz

Today’s interview is all about the event planning business in Israel, with Adena Mark from A to Z Events. Hi Adena, Please tell us a bit about yourself Adena Mark, from Long Island, NY, moved to Israel 10 years ago with 5 children and a husband. Today I have 6 children, and we divorced 4Continue Reading

A song to my clients – BizChizuk Song

A song to my clients – BizChizuk Song

For the longest time, I have wanted to say thank you to all the amazing women, whom I have been privileged to meet while working on LoveYour.Biz. My clients, networking group members, workshop participants, blog readers, colleagues, and friends have made this journey incredibly enriching, educational, satisfying, meaningful and FUN. THANK YOU!

Have You Thanked Your Husband Lately? – BizChizuk Song

Have You Thanked Your Husband Lately? – BizChizuk Song

Let’s face it. Without our family’s support we wouldn’t get far in this business thing. If your husband has helped you, encouraged you, supported you, loved you, put up with you, when was the last time you said “Thank YOU!” If he hasn’t, have you told him how much it would mean for you ifContinue Reading

Who’s the Boss? – BizChizuk Song

Who’s the Boss? – BizChizuk Song

So you know when we get REALLY stuck? When we think we are the ones running the world. The other day I spoke to a client, who is stuck in a bad deal. She knows she has to get out of it ASAP, but she’s just too scared to fail and so she’s digging herselfContinue Reading


Get every new post delivered to your Inbox

Join other followers